How Often Should You Perform ID Card Printer Maintenance

Just like any other piece of printing equipment, an ID card printer requires proper maintenance. Regular cleaning and a few other routine procedures will have to be performed to ensure the longevity and the impeccable functioning of the printer.

ID Card Printer Cleaning Frequency

Cleaning is one of the simplest, yet most important aspects of keeping an ID card printer in an ideal condition. Regular cleaning can reduce the risk of experiencing problems like card jams, broken ribbons and uneven printing.

There will be specific cleaning recommendations for every ID printer model. Usually, manufacturers suggest a thorough cleaning each time the ribbon gets changed. The printing volume can also be used to determine the frequency of the procedure. Low-volume printers can be cleaned about every 165 prints. For high volume ID printers, cleaning will be required approximately every 500 prints.

Cleaning kits for ID printers are available on the market. Most brands that make ID card printers also manufacture the supplies required for the thorough cleaning. These supplies come with detailed instructions that make it easier for beginners to master the technique. 

Alternatively, a support team can handle the cleaning process. There are many companies that offer such services and make it easier for organizations to maintain their equipment in excellent condition.

Frequency of Ribbon Calibration

Ribbon calibration is essential to reduce the risk of colours being out of alignment. Many contemporary ID printers are self-calibrating. Some pieces of equipment, however, will necessitate periodic recalibration.

Usually, calibration can be performed as a driver option via a computer. The “printing preferences” toolbar will have the option available and the entire process can be completed in a matter of seconds.

How often should ribbon recalibration take place as a part of the printer maintenance process? Once again, the time frame varies from one ID card printer brand to another. A general rule of thumb is to undergo the calibration process two times per year.

Ribbon calibration is one of the first maintenance steps to undertake if the printer isn’t doing its job properly. Usually, the need for additional calibration is not a sign of a problem, unless you have to go through the necessary steps every time you need to print a batch of ID cards.

Printer Servicing

A final aspect of ID printer maintenance is professional servicing. The term refers to professional assistance that will keep the printer working like new.

Organizations that clean and calibrate their ID printers regularly will reduce the need for professional servicing. This is why some of the simplest maintenance steps matter the most. 

There’s no need for regular servicing, like in the case of other pieces of equipment. Rather, the step is recommended whenever a problem is being experienced. A worn print head or a snapped belt are two of the common problems that will necessitate servicing by a professional team.

A perfectly maintained ID printer may never require professional servicing during its lifespan. Still, problems may occur that could potentially be fixed quickly and affordably. In such instances, you’ll need a reliable expert to identify the issue and carry out the servicing.

Keep in mind that quality ID card printers come with a manufacturer warranty. If something goes wrong with the equipment during this period, you’ll benefit from free of charge servicing.

Get in the habit of cleaning the ID printer regularly – this is the most crucial maintenance step. Once you master the cleaning, you’ll minimize the need for other procedures and save a lot of money that will otherwise have to be dedicated to servicing.

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